Are you hosting an outdoor event in cold weather? Climate control equipment is essential for maintaining guest comfort when organizing outdoor events during the winter. Temporary heating solutions create a comfortable atmosphere at partially enclosed outdoor events, helping attendees stay warm even in freezing temperatures.
Event organizers can keep guests warm by selecting the right heating equipment. From portable heaters for intimate gatherings to high-capacity units for large venues, temporary heating solutions allow for flexibility and safety, regardless of the season.
Helpful Equipment for Outdoor Winter Events
Depending on your event, different types of equipment are available to keep indoor temperatures comfortable. With the right even heating method, you can host a memorable outdoor gathering without compromising on comfort or safety. Read on for some of the top climate control options for outdoor events.
1. Portable Heaters
High-capacity portable heaters are a staple for outdoor winter events, offering effective spot heating in open spaces and larger tents. Options like propane or electric heaters provide flexibility depending on the venue’s power access. High-powered units can cover significant square footage, creating a cozy atmosphere that allows guests to move through the space comfortably.
Another option is radiant heaters. These emit warmth directly to objects and people rather than heating the air. They’re efficient in open-air settings where wind might dissipate traditional heat.
2. Tent Heaters
Ducted tent heaters are designed to warm large, enclosed spaces. They’re often placed outside with ducts directing heated air into the tent. This setup keeps the heater out of high-traffic areas while circulating warmth evenly within the tent.
Insulated tent panels also help retain heat while minimizing energy use. They make heaters more effective by creating a consistently comfortable indoor temperature.
3. Air Curtains
Air curtains create an invisible barrier of air, perfect for tents or structures with open entries that let cold air in each time they open. Installed above doorways, air curtains reduce heat loss, making maintaining a steady indoor temperature easier, even during large parties or gatherings with high foot traffic.
4. Humidifiers and Dehumidifiers
Managing humidity is crucial in colder climates. High humidity in enclosed tents can lead to condensation, making spaces feel damp and uncomfortable. Industrial-grade dehumidifiers help maintain a balanced environment and prevent condensation buildup. Conversely, humidifiers can add moisture to overly dry winter air, improving overall air quality and comfort.
How to Choose the Right Temporary Heating Solutions
There are many types of temporary heating solutions available and just as many things to consider when renting temporary heating equipment. Selecting the right event heating solution for an outdoor winter event depends on several key factors. Event planners should assess these considerations to create a comfortable and safe environment for guests:
- Event size and layout: Larger areas require heaters with higher output and coverage, like commercial or industrial electric heaters, while smaller gatherings need radiant heaters in high-traffic areas. Open spaces require multiple heaters for even coverage.
- Tent and shelter type: Fully enclosed tents retain heat better, giving more options for heater placement. Tents with thicker, insulated materials also retain heat, so ensure heaters are compatible with party tent materials and have adequate ventilation.
- Fuel source and availability: Electric heaters are quiet and efficient if the venue has reliable electricity access. Remote locations may need propane heaters. Make sure you have enough fuel on hand to avoid mid-event disruptions.
- Guest comfort and safety: Quieter heating options like forced-air propane heaters are ideal for formal events where guests may make speeches. Additionally, be sure to choose heaters with stable bases and cool-touch exteriors to avoid accidental spills or burns.
Remember to place heaters away from flammable materials, ensure proper ventilation and check that all units are working properly. Additionally, look into relevant local and industry guidelines, such as those from OSHA, to see if you need to take any specific safety steps during setup.
Tips for Planning Your Winter Outdoor Event
Planning a successful outdoor event during the winter requires attention to guest comfort, safety and logistics. Monitoring the weather and preparing for changes is essential. You’ll want to have a contingency plan ready in case of extreme weather, which includes access to extra heaters, tarps and snow removal equipment.
Keep the following tips in mind when planning your event:
Use Weather-Resistant Structures
Be sure to choose the right tent. Enclosed party tents with heavy-duty, insulated material are ideal for heat retention. Ensure the tent is rated for winter conditions and capable of withstanding unexpected snow, rain or wind. Consider clear-top tents that allow sunlight and make the most of natural heating for daytime events.
Place Heaters Strategically
Rent heaters with remote on-and-off scheduling options to heat the event space before guests arrive. For larger events, set up warming stations or lounge areas where guests can periodically warm up. Arrange seating and dining areas near heaters and position entryways away from direct wind exposure. With the right arrangement, you can keep the indoor environment perfectly warm and cozy.
Store Food and Beverages Properly
Cold weather can quickly chill warm dishes. Use insulated catering equipment or hot plates to maintain food safety and quality. Opt for hearty, hot menu items that add to the winter experience. Warm beverages like coffee, cider and hot chocolate will help keep guests comfortable and contribute to the seasonal feel. If you’re planning a large event with hundreds of guests, having the right food and beverage equipment on hand can make the setup and tear-down processes much easier.
Create a Cozy Atmosphere
Create warm zones with fire pits, blankets and heated seating options where possible. These small details can make guests feel comfortable while adding to the winter ambience.
With shorter daylight hours, ensure seating areas, walkways and entrances are well-lit. Warm-colored lights create a cozy feel, while string lights or lanterns enhance the winter atmosphere. Use winter-themed decor such as candles, faux snow and pine to enhance the look and create an immersive experience for guests.
Communicate With Guests
Let attendees know they’ll be outdoors. This communication sets expectations and encourages guests to prepare by dressing warmly. Include clear directions for parking, accessing the event and finding heated areas. On-site signage will also help guests find amenities and make the experience smoother.
Choose Reliable Event Heating From Herc Rentals
Investing in reliable temporary heating solutions is key to a successful event, especially when facing the challenges of winter weather. Planners can create an inviting, comfortable environment that keeps guests warm and engaged with a range of heating solutions available to suit any event size or setting. Properly chosen and strategically placed heating equipment ensures the event remains enjoyable from start to finish.
Herc Rentals has all the equipment you need to warm up your outdoor winter event. From hydronic surface heaters to specialty heaters, self-contained heaters and more, find the solution you need in our inventory. Find a branch near you to get started, or reach out to us for assistance.
